The Records Division is responsible for collecting, disseminating, maintaining, filing, and controlling the departmental records. This division also provides citizens with requested copies of reports based on the Public Information Act.
Hours of Operation
Monday to Friday from 8 a.m. to 5 p.m.
Closed on Saturdays, Sundays and most holidays.
Open Records Request
In compliance with the Texas Public Information Act and upon proper request, the Mercedes Police Department will provide a copy of all information deemed a public record by the act, for a fee and within ten (10) working days of receipt of the request or we will refer the request to the Attorney General of the State of Texas for a determination. Records commonly considered to be public record include:
- Traffic Accident Reports
- Incident Reports
- Offense Reports (summary sheet only)
- Jail Arrest Log
- Policies and Procedures
- Statistical Information
All other requests may require the opinion of the Attorney General before release.
Requests must be submitted either by mail or in person to the City Secretary’s Office in City Hall
City of Mercedes
400 S. Ohio St.
Mercedes, TX 78570
City Secretary / Human Resources
Open Records Request Form
The Mercedes Police Department works diligently to collect and disseminate police report information in a timely, accurate manner. In doing so, we must also comply with laws that regulate the release of potentially sensitive and confidential information. To ensure that privacy concerns are protected, report data is “filtered” prior to being made available to the public. Among the exclusions are:
- Sexually oriented offenses are not publicly releasable
- Reference to juveniles and children (individuals under 17 years of age) are excluded
- Reference to individuals considered suspects (including acquaintances or family members) and witnesses are excluded
- Listing of property items that are considered evidence
- Reports that have not received “supervisor approval”
Individuals who believe that additional or more complete information disclosure is warranted, are encouraged to submit a Public Information Act (open records request), per state law.
Uniform Crime Reporting
The Mercedes Police Department participates in the Uniform Crime Reporting (UCR) Program, which was conceived in 1929 by the International Association of Chiefs of Police to meet a need for reliable, uniform crime statistics for the nation
In 1930, the Federal Bureau of Investigation began collecting, publishing and archiving UCR statistics. Today, nearly 18,000 law enforcement agencies across the United States report their annual crime statistics to the FBI, including the Mercedes Police Department.
For more information on UCR please visit the FBI Uniform Crime Reporting website.
To obtain an accident report, you may request it by mail or in person at the Police Department. You must provide 2 of the following items for a report:
- Location of accident
- Date and Time of accident occurred
- The name of any person involved in the accident
- Case No. will also be accepted
Price of Accident Report – $6 per report
Mail in request’s should only be requested with a check of $6 payable to the Mercedes Police Department.
Reports are generally made available 4 to 10 business days after the accident. This does not included weekends or holidays.
Local Background Checks/Clearance Letters
Local background checks or clearance letters are conducted by records personnel Monday – Thursday from 1p.m. to 4:30 p.m. Picture Identification is required to perform the records check. The background checks/clearance letters do not include any records of other cities, counties, or states.
Price for Background/Clearance Letter – $5
Fingerprinting is available on Monday – Friday from 9 a.m. to 4 p.m. The fee is $5 per fingerprint card. Persons requesting fingerprints must show a valid driver’s license or state-issued photo identification card and must supply their own fingerprint cards. (NO FINGERPRINTING FOR IMMIGRATIONS PURPOSE)
All purchases of documents must be paid at the Mercedes City Hall in the Utilities Department. Monday – Friday 8 a.m. – 4:30 p.m.